Letter writing is fast becoming a lost art, and email is fast becoming the quick and effortless way to communicate in writing. However, if you need to write a business letter to the manager of a bank regarding a payment loan, you must be clear, concise, to the point, and provide all your account and contact information to make it easy for the bank manager to follow up on any request you make.
Be sure to spell the bank manager’s name correctly. When in doubt, either check bank letterhead or call the bank to confirm the proper spelling.
Consider the following format for your letter:
Date
Name of Bank Manager
Name of Bank
Address
City, State/Country
ZIP or Country Code
Re: Payment Loan for Account Number (provide number here)
Dear Sir:
If you were referred to the bank manager by an individual whose name will grab the manager’s attention, include the name here. For example, "John Doe recommended I contact you directly concerning my payment loan.”
To catch the bank manager’s attention from the start of your letter, be sure to include in the next (or first) sentence the reason you are writing. For example, "Your assistance is correcting an error in the amount of my monthly payment loan would be appreciated.”
Explain briefly any specific details about the error or issue you need to bring to the bank manager’s attention, and how you believe it can or should be corrected.
Close with a sentence such as, "I would appreciate a response by telephone or return letter [or email] at your earliest convenience.” If you don’t think it will come across as too pushy, you may want to include a sentence such as, "If I don’t hear from you within a week, I will follow up with you by telephone.”
Be sure to inform the bank manager if it is acceptable to call you at work during the day and, if so, what telephone number to use.
Sincerely (or Yours Truly),
Your Full Name
Your Full Address
City, State/Country
ZIP or County Code
Telephone numbers (identify which is your work, home, and mobile)
Email address (if available)
Be sure to spell the bank manager’s name correctly. When in doubt, either check bank letterhead or call the bank to confirm the proper spelling.
Consider the following format for your letter:
Date
Name of Bank Manager
Name of Bank
Address
City, State/Country
ZIP or Country Code
Re: Payment Loan for Account Number (provide number here)
Dear Sir:
If you were referred to the bank manager by an individual whose name will grab the manager’s attention, include the name here. For example, "John Doe recommended I contact you directly concerning my payment loan.”
To catch the bank manager’s attention from the start of your letter, be sure to include in the next (or first) sentence the reason you are writing. For example, "Your assistance is correcting an error in the amount of my monthly payment loan would be appreciated.”
Explain briefly any specific details about the error or issue you need to bring to the bank manager’s attention, and how you believe it can or should be corrected.
Close with a sentence such as, "I would appreciate a response by telephone or return letter [or email] at your earliest convenience.” If you don’t think it will come across as too pushy, you may want to include a sentence such as, "If I don’t hear from you within a week, I will follow up with you by telephone.”
Be sure to inform the bank manager if it is acceptable to call you at work during the day and, if so, what telephone number to use.
Sincerely (or Yours Truly),
Your Full Name
Your Full Address
City, State/Country
ZIP or County Code
Telephone numbers (identify which is your work, home, and mobile)
Email address (if available)
