Writing a letter to request a transfer from one location to another can be quite easy and straightforward. To get started, a person should begin a formal business letter; this should be addressed to a specific person or company department. In general, this type of letter should be addressed to one's immediate supervisor, who will then pass the letter up the ranks. If a person is applying for a posted position, then this letter should be accompanied by a formal job application, which may often include a resume and cover letter.
Every transfer letter request should include the current date and year, and it should be signed on the bottom; the sender's name should be printed below the cursive writing signature. In the body of the letter, the following points should be made:
How To Write A Formal Application Asking For A Transfer
• First Paragraph - In the first paragraph, the reasons why a person wants a transfer should be explained; a few brief, concise and logical reasons why a transfer will benefit the person applying (and the company) should be included. Common reasons for transfer requests include: The desire for a promotion in another town or city, the urge to be closer to family and friends in another place, or financial reasons (a pay raise in the other location, or cheaper cost of living).
• Second Paragraph - In the second paragraph, the employee should detail any work experience, achievements, and education that will make him or her successful in another locality. The goal of the letter is to convince the supervisor that the transfer will be a win-win decision for the employee and management. With this in mind, it would be wise to add some information about exactly how the employee will smooth the transition by training the replacement employee.
• Third Paragraph - The final paragraph should thank the supervisor for their attention regarding the matter; the employee should outline his or her willingness to meet and discuss the situation in more depth.
This type of formal application letter should have perfect grammar and spelling - sometimes, having the letter proofread by a friend or editor will result in a more professional result.
Every transfer letter request should include the current date and year, and it should be signed on the bottom; the sender's name should be printed below the cursive writing signature. In the body of the letter, the following points should be made:
How To Write A Formal Application Asking For A Transfer
• First Paragraph - In the first paragraph, the reasons why a person wants a transfer should be explained; a few brief, concise and logical reasons why a transfer will benefit the person applying (and the company) should be included. Common reasons for transfer requests include: The desire for a promotion in another town or city, the urge to be closer to family and friends in another place, or financial reasons (a pay raise in the other location, or cheaper cost of living).
• Second Paragraph - In the second paragraph, the employee should detail any work experience, achievements, and education that will make him or her successful in another locality. The goal of the letter is to convince the supervisor that the transfer will be a win-win decision for the employee and management. With this in mind, it would be wise to add some information about exactly how the employee will smooth the transition by training the replacement employee.
• Third Paragraph - The final paragraph should thank the supervisor for their attention regarding the matter; the employee should outline his or her willingness to meet and discuss the situation in more depth.
This type of formal application letter should have perfect grammar and spelling - sometimes, having the letter proofread by a friend or editor will result in a more professional result.
