What Are Characteristics Of Business Letter?

A business letter is a formal written letter which is sent from one business organization to the other. The characteristics a business letter depends upon the message it holds. The major feature of a business letter is that it transfers a business message from one organization to the other. Secondly, the general information enclosed in a business letter includes date of writing; return address, recipients address, salutation/greeting, message, closing and signature. Moreover, a business letter is free from grammatical mistakes, layman language and informal content.

A good business letter should state clearly in the first line what it's about. The letter should then stick to this topic, with separate points in seperate paragraph. It should be clear about what action you want to follow as a result of the letter (reply, delivery, whatever) and when. It should always be polite but not too chatty or informal. All this can also apply to an email.

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Business letters have several key characteristics that distinguish them from other types of written communication:

1. Formal tone: Business letters are written in a formal and professional tone, using appropriate language and grammar.

2. Clear and specific purpose: Business letters have a clear and specific purpose, such as making a request, providing information, or making a complaint.

3. Addressed to a specific recipient: Business letters are addressed to a specific person or organization, and include the recipient's name, title, and address.

4. Proper format: Business letters have a specific format, including a heading, date, inside address, salutation, body, and closing.

5. Concise and to the point: Business letters are concise and to the point, providing only the necessary information to achieve the letter's purpose.

6. Proper punctuation and grammar: Business letters should be properly punctuated and grammatically correct, this also includes using appropriate layout, font and format.

7. Signature and contact details: Business letters usually include a signature of the person writing the letter, and their contact details, such as their phone number, email address, and company name.

8. Enclosures and cc: Business letters may also include enclosures, such as documents or attachments, and a cc line, indicating other people who should receive a copy of the letter from