The business letter format is key in an attempt to communicate formally, whether you are looking to create a business or asking for a loan. The tone should be a lot more formal compared to writing to family or friends. Formal letters should not be written by hand, you will need to use a computer. There are several formats you can use to ensure your letter appears smart.
Make sure you use your own letterhead or sleek stationary with matching envelopes and business cards to maintain a professional look. If you don't have a pre-printed letterhead, type your name, title and return address four to six lines down from the top of the page. Type the date two to six lines down from the letterhead or return address. Three lines below is the standard.
You will need to type the recipient's full name, business title and address, aligned to the left margin. Precede the name with Mr., Ms. Or Dr. As appropriate. Follow this with your greeting, again using the formal name and closing with a colon.
It is essential you introduce yourself in the first paragraph if the recipient does not already know you or if you have a connection this is even better. Continue with the main text ensuring your intentions of writing, the product you want to promote and tell them why it is so great. Be as brief and concise as possible.
Always end off with a formal ending such as 'Sincerely,' 'Thank you' or 'Best wishes,' followed by a comma and then sign it off with a signature in ink. Remember you are trying to impress them and you only get one opportunity to do this so make the most of this in your letter.
Make sure you use your own letterhead or sleek stationary with matching envelopes and business cards to maintain a professional look. If you don't have a pre-printed letterhead, type your name, title and return address four to six lines down from the top of the page. Type the date two to six lines down from the letterhead or return address. Three lines below is the standard.
You will need to type the recipient's full name, business title and address, aligned to the left margin. Precede the name with Mr., Ms. Or Dr. As appropriate. Follow this with your greeting, again using the formal name and closing with a colon.
It is essential you introduce yourself in the first paragraph if the recipient does not already know you or if you have a connection this is even better. Continue with the main text ensuring your intentions of writing, the product you want to promote and tell them why it is so great. Be as brief and concise as possible.
Always end off with a formal ending such as 'Sincerely,' 'Thank you' or 'Best wishes,' followed by a comma and then sign it off with a signature in ink. Remember you are trying to impress them and you only get one opportunity to do this so make the most of this in your letter.